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guide_to_real_time_pdf

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This is not a withdrawal of the requirement to report PAYE in real time and all small businesses will be required to move to RTI from 6 October. HMRC will continue to work with small businesses during the summer to assess the impact of RTI and consider whether they can make improvements to the system.
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8.5 Short term arrangements for small employers This only applies to employers with fewer than 50 employees and where payments are made to employees weekly or more frequently, and the payroll is only processed monthly. These employers must report by the date of their regular payroll run, and no later than the end of the tax month (5th). This is only until 5 October 2013 to allow small businesses to adapt to regular PAYE reporting in real time.
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8.2 Advances of earnings Such an advance still represents earnings and where PAYE must be applied, an RTI submission must be made when the next payroll is run.
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6.2 First submission to HMRC Having undertaken the payroll alignment process, the first submission of information to HMRC must show all employees who have been employed with you during the current tax year, even if they have left or have not been paid in this period. How this is reported to HMRC will depend upon the size of the business or the nature of the PAYE scheme.
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6.1 Payroll alignment Employers (and pension providers) will receive an invitation from HMRC to join RTI for each PAYE scheme the employer operates. This invitation will contain a date from which the employer must make their first RTI submission. Before the first submission is made, the employer needs to go through the process of payroll alignment, which is about ensuring that HMRC has the same details about employees as are on your PAYE scheme. This may require an employer to cleanse the data that he holds and it would be a good idea to get the information confirmed from your employees.
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This is a change from the current PAYE system, where employers do not have to maintain a form P11 if someone earns, for example, £400 a month. Reporting details of employees earning below LEL is required to support Universal Credit which will be based on household income and help ensure people are paying the right amount of tax on their income. This will be an additional burden for those freelancers with a lower salary element to their remuneration package and will presumably help identify those individuals who rely on low salary and high dividend payments.
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Please be aware: an employer is required to submit RTI returns, even if they do not currently submit PAYE returns and even if they only have employees earning below the Lower Earnings Limit (LEL).
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The category which will be relevant to most freelancers will be C, the 30 hours or above category, which no doubt many have achieved by close of business on most Wednesdays! However, the lower bands may be relevant where there are spouses, partners or others working in the business.
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The number of hours worked is shown on the form in the following categories: A. 0 - 15.99 hours B. 16 - 29.99 hours C. 30 or above D. Other (e.g. for irregular hours worked)
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5.2 The detail Employers will tell HMRC about tax, NICs and other deductions when or before employees are paid, instead of waiting until after the end of the tax year.
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If you pay employees by BACS, you must ensure that the RTI returns contain the BACS service user number. This may require BACS software to be updated; employers will need to check with their BACS provider. Please note that if using a unique service number, the number must include a cross reference (the hash) in Field 7 of the RTI submission.
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Even if all employees within your limited company are paid below the Lower Earnings Limit (LEL), there is a requirement to file.
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Each time a payment is made to an employee, returns will need to be submitted under RTI to meet the requirements for a submission to be made ?on or before? the date the employee is actually paid (although HMRC have provided exceptions - see section 8 below).
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Each time a payment is made to an employee, returns will need to be submitted under RTI to meet the requirements for a submission to be made ?on or before? the date the employee is actually paid (although HMRC have provided exceptions
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Employers and pension providers will send information to HMRC online for payments made to all their employees including those paid below the National Insurance Lower Earnings Limit.
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Finally, HMRC have made it clear that they are keen to work with employers to ensure that the transition works for all parties, such that there will be no penalties levied in the 2013/14 for employers who work with HMRC to get things right.
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Please note that it was announced on 19 March 2013 that businesses with fewer than 50 employees will have relaxed reporting requirements under RTI until 5 October 2013. However, they will NOT be exempt from RTI and will be required to move to RTI from 6 October.
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SECTION TWO: SOME OF THE FUNDAMENTALS RTI will mean that employers will have to report the amount paid to employees and the relevant tax & NIC deductions made from the employee?s pay on or before every occasion an employee is paid. The wording which has been italicised and emboldened has been emphasised deliberately because not only is it the most fundamental change, but it may also create some difficulties for employers engaging casual workers.
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Neither is the Guide intended as a substitute for sitting down with your accountant and/or payroll provider to discuss how best you can minimise any disruption to your business and maximise the benefits of RTI. In most cases you will have already been contacted by your accountant with details of these changes. In fact, those accountants who provide payroll services to their clients are likely to have sent amended engagement letters to reflect that they will be reporting information to HMRC on a monthly basis (even for a ?director-only scheme? which many freelancers will have), rather than once a year via the P35.
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It is important that you are aware of RTI as the vast majority of employers must be reporting PAYE in real time from 6 April 2013. This will include all freelancers operating through a limited company and by October 2013 RTI will be mandatory for all employers.
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